Terms & Conditions
This agreement contains the entire understanding between Raraa Photography and The Client. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision(s) is / are also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing. This contract is not to be construed as an employment agreement in any way. The Photographer functions as an independent contractor.
A signed contract and reservation fee are required to reserve the specified coverage (see “Fees & Payment” for details) and Raraa Photography will not make other reservations for that time and date. Therefore, the reservation deposit is non-refundable in any circumstances, including but not restricted to, cancellation by The Client and Force Majeure. As mentioned in “Fees & Payment”, The Client understands and agrees that the entire amount owed for the package described in this contract is due no later than 4 weeks before the wedding day.
In the event that The Client must cancel (cancellation must be made in writing) the contracted services for wedding photography on this contract, Raraa Photography agrees to refund all money paid, excluding the Reservation Deposit. If a contract cancellation is initiated by Raraa Photography, the security deposit and any other payments received by Raraa Photography are to be returned to the client, and the photographer’s liability is limited to all payments received up to that time. No compensation beyond the original received monies is possible.
In the unlikely event that the photographer is injured or become too ill or unavailable due to any cause beyond their control to provide services for the event, Raraa Photography will make every effort to secure a replacement(s). If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the contracted package. Raraa Photography takes the utmost care with respect to exposure, transportation, and processing of photos. However, in the unlikely event that photo has been lost, stolen, or destroyed for reasons within or beyond Raraa Photography’s control, Raraa Photography’s liability is limited to the return of all payments received for the contracted package price stated herein. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the Photographer will not be responsible for photographs that are not produced due to technical failure, either at the shooting or processing stage.
The Photographer is hereby retained as the sole and exclusive professional photographer to perform photographic services contained herein. The Client shall take any necessary action to ensure that the Photographer is not hindered nor harmed in performing services for The Client. Family and friends will be permitted to photograph at the wedding as long as they do not interfere with the Photographer’s duties and do not photograph poses arranged by the Photographers, due to reasons of the Photographer delivering the quality of images as expected. Any breach of this agreement can constitute a reason for non-completion of the job with no liability to the Photographer.
The Client and Raraa Photography agree that cheerful cooperation and punctuality are essential to accomplish the goals and wishes of The Client in a manner enjoyed by all parties. Shooting commences at the mutually scheduled start time, and ends at the mutually scheduled end time. Any additional time that The Client requests from Raraa Photography on the day of the event or prior is chargeable at the hourly rate of CAD$50, which includes tardiness or delays on the day of the event. This extra charge is added to the final balance. Photographs taken during the course of the event will be at the discretion of the Photographer although every effort will be made to comply with The Client’s requirements. The Photographer shall endeavour to photograph all individuals as requested by The Client at some point, but no responsibility will be taken by the Photographer on the occasion of leaving somebody out. The Photographer shall also endeavour to capture all the moments throughout the day as they occur. However, because of the fluid nature of the event, some moments might not be recorded, or not recorded for logistical reasons.
For a booking involving a church ceremony or at certain venues, the Photographer movements are sometimes restricted by the official in charge. The area from which the Photographer is able to cover the ceremony may not be the Photographer’s choice and the Photographer cannot accept responsibility for any obstructed view should this be the case. The use of artificial lighting may be restricted or prohibited. The photographing of parts or even all of the ceremony may be restricted or prohibited. The Client is strongly advised to check with the appropriate official before booking the date and submitting this contract. The Client is responsible for obtaining and purchasing any photography permits that may be required for shooting or capturing video in parks/locations that require one. It is the responsibility of The Client to ensure all permits and permissions are satisfied.
FEES & PAYMENT
Reservation deposit (50% of the total price and fees) is due at time of signing of contract. Final payment (50% of total price and fees) is due 4 weeks prior to the wedding day. Payment can be made via Interac email transfer to info(at)raraaphoto(dot)com.
COPYRIGHT & DISPLAY PROMOTION
The Copyright Law of Canada assigns the copyright of the images to the Photographer, and all images shall remain the sole property of Raraa Photography. The Photographer retains for life, the right to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums and prints, venue and other vendor samples, and other such material, providing that the images used are used lawfully and without damage to the Client. The Photographer hereby grants to the Client, a limited, non-exclusive, non-transferable, royalty-free license to reproduce, display and/or distribute the images, provided The Client complies with the condition that all such reproductions and/or displays are not intended for a commercial venture. It is agreed that ownership of the digital files will transfer to the Client upon delivery of the digital files to Client’s physical control. Thereafter, the Photographer does NOT guarantee archival of the digital files and will not be held responsible if loss occurs.
The Client agrees that there will be a seat allocated for use by Rara Photography during the reception if the Photographer is contracted to work through dinner/reception, and that some type of meal service will be provided as well.
The Client is responsible for all travel, accommodation, meal and transport costs unless otherwise noted in the contract.
COMPLETION SCHEDULE & TURNAROUND GUARANTEE
Unless specified differently in the contract, the Photographer agrees to have the contracted order for the wedding photographs completed within 4-6 weeks of order placement, unless there is unforeseen delay by the suppliers (e.g. for the album).